the following are the minutes from our Feb 18'th mtg:

MEETING NOTES

February 18, 2009

Kankakee Valley School Corp.
Phase 1 Schematic Design Review, Meeting #3
Project No.: 90807A.00

Present:
Representing:
Dr. Glen Krueger - Kankakee Valley School Corporation
Phil Apple - Kankakee Valley School Corporation
Guy Skrobul - Kankakee Valley School Corporation
Michelle Meadows - Kankakee Valley School Corporation
Kathy Misch - Kankakee Valley School Corporation
Laurie Patrick - Kankakee Valley School Corporation
Jason Wallace - Kankakee Valley School Corporation
Andrea Scheidt - Kankakee Valley School Corporation
Ken Steidle - Kankakee Valley School Corporation
Nick Boersma - Kankakee Valley School Corporation
Lisa Faletto - Kankakee Valley School Corporation
Robert Heid - Kankakee Valley School Corporation
John Gray - Kankakee Valley School Corporation
Debbie Turpin - Kankakee Valley School Corporation
Sheila De Young - Kankakee Valley School Corporation
Matt Bristol - Kankakee Valley School Corporation
Greg Welch - Kankakee Valley School Corporation
Scott Falk - VOA Associates, Incorporated
Ken Gurtowski - VOA Associates, Incorporated
Randy Grassick - Lee Company Inc.
Shaun Dougherty - Lee Company Inc.

The following items were shown and discussed.

ITEMS
DESCRIPTION
ACTION

Gymnasium – Dr. Krueger, Randy Grassick, Shaun Dougherty, Ken Gurtowski and Scott Falk

3.01
The replacement of the existing bleachers in the Gymnasium was discussed. Due to code compliance issues, replacement of the Mezzanine level bleachers becomes problematic. When the project is bid, the primary bid will call for replacement of the Gym floor level bleachers. At the Mezzanine level, the primary bid shall be to refurbish the existing bleachers. Power, handrails, aisles and seat caps can be added to the existing bleachers. Architect to verify location of all hand and guard rails. Alternate Bids shall be requested to replace the upper level bleachers in the same configuration as the existing. (This will require a variance from State of Indiana. The Architects informed KVSC that obtaining a variance is not guaranteed.)

Note: Dr. Krueger requested that a second Alternate Bid be obtained to install new bleachers at the second level per the Code requirements. This layout would require not incorporating the fixed bleachers above the staircases, into the design.
INFO
VOA
KV

3.02
Bids for bleachers to be due in the office of the Superintendant on March 27, 2009 at 2:00 P.M. Demolition/construction to begin June 15, 2009.
INFO

3.03
The new seating capacity for the Gymnasium is estimated to be in the 2,500 - 2,600 range based upon the Code-required 18” per seat spacing. This decrease in total seating will affect graduation ceremonies and tournaments.
INFO

3.04
The bleacher manufacturer’s representatives stated that built in platforms are available as an accessory, which can be used for video-taping. The video platform shall be located at the top of the South-side Mezzanine bleachers at the center court line.
INFO

3.05
Wheelchair spaces to be provided per Code. These spaces shall be able to have bleachers pulled out to provide additional seating when not required for a wheelchair.
INFO

3.06
Provide one scorer’s table and three media tables at center court lower bleachers, on the south side of the gym.
INFO

3.07
Gymnasium floor is to be refinished in 2010.
INFO

3.08
Work to be performed in the Gymnasium during phase #1 shall include: Bleachers, hardware, divider curtains for the Mezzanine levels, painting, graphics, sound system, wiring for scoreboards and lighting. The lighting is to incorporate motion sensor controls and the bleacher operators shall use keypad controls with 3 line read-outs. Sound and electrical, to be coordinated with the MEP Engineer.
INFO

3.09
If bleacher seat caps are used, caps are to match the new bleachers.
INFO


Administration Area - Dr. Glen Krueger, Phillip Apple, Guy Skrobul, Michelle Meadows, Ms. Misch, Laurie Patrick, Jason Wallace, Debbie Turpin, Sheila De Young, Ken Gurtowski and Scott Falk

3.10
Add lockable door to Attendance Office File Room
VOA

3.11
Staff Lounge Area too small. Convert into Staff Work Room with copier and work sink. Use ½ of Staff Lounge for a separate Storage Room with door
VOA

3.12
Move two (2) Vice-Principal offices and Detention Area to East side of Entrance Lobby.
VOA

3.13
Move Resource Officer to West side of Entrance Lobby.
VOA

3.14
Architect to study moving Entrance Lobby ± 8’-0” West to provide more office space East of the Entrance Lobby.
VOA

3.15
Interior sets of Foyer doors to be equipped with entry buzzer, controlled from the Administrative Assistants Area, and the Attendance Office. Coordinate with Durkin & Villalta.
VOA

3.16
Provide 150 staff mailboxes (4” x12”) in the Teachers Workroom.
VOA

3.17
Dr. Krueger suggested moving the Mechanical Room to a centralized location and providing sound isolation.
VOA

3.18
Existing Treasurer’s safe to be reused. (28” d x 40 ½” w x 63” h)
INFO


3.19 No entry

3.20
Provide Conference Room by Vice-Principals office.
INFO


Nurse’s Area - Dr. Glen Krueger, Andrea Scheidt, Ken Gurtowski and Scott Falk

3.21
Eliminate Work table in center of room. Provide countertop with locking cabinets behind nurse’s desk.
INFO

3.22
There is currently one (1) Nursing staff. Architect to make provisions for a second staff member.
INFO

3.23
Five (5) cots are adequate.
INFO

3.24
Relocate desk to East end of area and use existing office space as a Triage space equipped with a hand sink, secure drug storage, refrigerator for drug storage and cabinet space.
INFO

3.25
Architect to review exiting from the Nurse’s Suite.
VOA


Band Room - Dr. Glen Krueger, Ken Steidle, Nick Boersma, and Lisa Faletto, Ken Gurtowski and Scott Falk

3.26
Superintendant Krueger asked if there was a need for an Acoustical Engineer. VOA to contact potential consultants for input and determine when and if they should be brought in. Possible acoustical treatments could include: moveable curtains, wood treatments, acoustical tiles in the ceiling, and other wall treatments.
VOA

3.27
Staff recommended placing lighting ballasts in a separate room to eliminate humming issues.
INFO

3.28
Provide microphone monitors in each Practice Room with controls located in the Director’s Office.
VOA

3.29
Provide a security camera with a view into each Practice Room. Cameras to be monitored in Director’s Office.
VOA

3.30
Practice Rooms to be wired to allow use of “Smart-Music” system for play tests.
VOA

3.31
Provide a tack board surface along Staircase, Entrance Hall, and West wall of Band Room and white board at the front of the main room, or a moveable white board.
VOA

3.32
Humidity controlled room to be considered for use as a Percussion Room.
VOA

3.33
Provide sound control cabinet/rack for a compact disk player in the director’s alcove of main room. Cabinet/rack to be secured nightly.
VOA

3.34
Provide a drop down projector screen in the director’s alcove.
VOA

3.35
Provide a Dutch door into the Uniform Storage Room.
VOA

3.36
Do not use sand filled walls for acoustical walls.
INFO

3.37
Provide an observation bump-out at the Second Floor Mezzanine for observation of the space below.
VOA

3.38
Provide A/V plugs in the ceiling.
VOA

3.39
Provide a tuba wash tub with water supply and drain in the Instrument Repair Room. Architect to verify size requirement of wash tub.
VOA

3.40
Provide built in racks for uniform storage and Wenger cabinets for music storage.
VOA

3.41
Provide a window between Directors Office and the Band Room.
VOA

3.42
Provide space in the Bleacher configuration for the band. (Keyboard, drum set, 2’x3’ amp, guitar and bass player. Band is to be located on the Gym Floor level bleachers, on the West end.

3.43
Directors asked for new Hall lockers to be located in close proximity of the new Band Room.
INFO


IT – Robert Heid, Matt Bristol, Ken Gurtowski and Scott Falk

3.44
Existing IT racks located in current Administrative Area need to stay in the current location. The area should be secure with a lockable entry.
VOA

3.45
Provide protection of the existing roof-mounted antenna/satellite cabling in the Southeast corner of the courtyard, where the proposed Band Suite is to be located.
VOA


Athletics - John Gray and Greg Welch, Ken Gurtowski and Scott Falk

3.46
Staff was unsure if the new Locker Rooms were to be used for P.E. classes. Staff to verify use.
KVHS

3.47
Staff to discuss with Athletic Department use of two offices and storage area as shown in the Locker Room Suite.
KVHS

3.48
Sound control for the Gymnasium shall be located at the South end of the new Locker Room Hallway.
INFO

3.49
The current door control hardware is a Door King System.
INFO

3.50
Lockers and benches are to be configured in a “U” shape to facilitate team meetings.
INFO

3.51
Provide white boards in each locker room.
INFO

3.52
Staff requested a new sound system for the Gymnasium.
INFO

The foregoing constitutes the writer’s understanding of matters discussed and conclusions reached. If any participant feels that there are errors or omissions, please notify the writer within five (5) working days of the receipt of this document.

Respectfully submitted,
VOA Associates Incorporated


Scott Falk, AIA, NCARB
Vice President